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Employee Orientation

The Employee Orientation is designed to streamline the onboarding process for new hires by automating the review of submitted documents. It ensures that all documents are accurate and compliant, providing clear feedback and instructions. This solution reduces the administrative burden on HR teams, accelerates onboarding, and ensures a seamless, positive experience for new employees.

Introducing

Use Case
  • New Hire Document Verification: Automates the review of onboarding documents like IDs, contracts, and certifications to ensure they meet company requirements.
  • Feedback and Instruction Delivery: Provides actionable feedback and clear instructions for any missing or incorrect documents.
  • HR Workload Reduction: Reduces the time HR teams spend manually verifying documents, freeing them up for more strategic tasks.
  • Faster Integration: Speeds up the overall onboarding process, allowing new employees to integrate into the company more quickly and efficiently.
Who Benefits?
  • 30% Reduction in Onboarding Time: By automating the document review process, onboarding is completed faster, enabling new hires to start contributing sooner.
  • 50% Decrease in HR Workload: The chatbot automates repetitive document checks, cutting down the hours HR teams spend on manual verification.
  • Improved Compliance Rate by 20%: The chatbot ensures that all documents meet compliance standards, reducing the likelihood of errors or non-compliance.
  • 80% Faster Feedback Delivery: New hires receive feedback instantly on any document discrepancies, speeding up the correction process.

Components

  • Document Review Engine: An AI-powered tool that scans submitted documents for accuracy and compliance.
  • Feedback System: Automatically sends actionable feedback to employees, guiding them on what needs to be fixed.
  • Compliance Checker: Verifies that all documents adhere to company policies and legal requirements.
  • HR Dashboard: A central dashboard where HR can monitor the onboarding process, review flagged documents, and track progress.

Architecture Diagram

diagram

Use-case: The solution automates the processing of employee orientation documents by extracting key information and verifying compliance with company requirements. The extracted data and compliance status are then displayed in a web application, allowing HR teams to quickly review and take necessary actions.

Solution: The Azure Function App uses Document Intelligence to extract key data from employee orientation documents and AI to verify compliance with requirements. It then provides the detailed analysis and onboarding status, which are displayed in the web application for review.

Business Impact: This streamlines the onboarding process, reducing manual effort, improving accuracy, and ensuring compliance. HR teams can make faster decisions, enhancing employee experience and operational efficiency while minimizing risks of non-compliance.

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