Our client is a full-service contractor specializing in multi-family construction projects, offering a range of construction and renovation services under one roof.
The client struggled to track overdue invoices and lacked visibility into unpaid bills. They needed an automated system to calculate invoice aging, track overdue payments, and provide real-time notifications. Additionally, they wanted a way to dynamically update invoice statuses and alert stakeholders about aging invoices.
We automated the invoice aging process by integrating a dynamic system that recalculates aging based on key dates. We also implemented color-coded visual flags and a real-time notification system to alert stakeholders when invoices became overdue. This streamlined their invoice tracking and improved financial management.
The client manually calculated invoice aging, making the process inefficient and error-prone.
01
02
They struggled to manage a high volume of unpaid invoices, lacking clear visibility into outstanding payments.
Without a real-time alert system, overdue invoices often went unnoticed, delaying financial actions.
03
04
Managing multiple invoices tied to a single opportunity was complex and time-consuming.
The client had no system to dynamically recalculate invoice aging when an "Invoice Restart Date" was set.
05
-
1
Implemented an automated process to calculate invoice aging based on the "Invoice Send Date" field. When an "Invoice Restart Date" was provided, the system recalculated aging accordingly.
-
Developed a custom Apex solution to compare aging values across multiple invoices related to a single opportunity and update the opportunity’s aging field with the highest value.
2 -
3
Established an automated alert system to notify stakeholders when invoices exceeded predefined due dates, ensuring timely action.
-
Introduced color-coded flags indicating overdue invoices—orange for invoices overdue by more than 60 days and red for invoices overdue by more than 90 days—allowing for quick identification of delinquent accounts.
4
-
60% Improvement in Identifying Unpaid Bills:With automated tracking and color-coded flags, the client significantly improved their ability to monitor overdue payments.
-
40% Reduction in Overdue Payments: Real-time notifications enabled quicker responses to unpaid invoices, reducing overdue balances.
-
50% Faster Invoice Processing: By eliminating manual calculations and improving visibility, invoice processing times were cut in half.
